Website City of Campbell

Under general supervision, to perform a variety of responsible technical and clerical duties relating to the functions of the City Clerk’s Office; to process and record official City documents; to assume the duties of the City Clerk in that official’s absence; and to do related work as required.

The ideal candidate will possess the following characteristics:

  • Is committed to public service.
  • Have experience working in a fast-paced environment, which requires attention to detail, accuracy, and the ability to prioritize multiple assignments, with a focus on internal and external customer service.
  • Have at least six years of increasingly responsible office management experience, interpretation of laws, regulations, the Brown Act and extensive public contact.
  • Public sector experience is desirable.
  • Experience in a City Clerk’s Office and Municipal Clerk related training is highly desirable.
  • Experience in core areas of the City Clerk’s Office with a local California agency.
  • Ability to produce high quality work under pressure with strict deadlines.
  • Ability to exercise appropriate independent judgment.
  • Poise to establish and maintain effective working relationships.
  • Willingness to be a valuable team player and accept the responsibility to help the City achieve its goals.
  • Proficient with technology, including Microsoft Office Suite and specialized systems and software, such as web content management, scheduling, agenda management, and document imaging systems.
  • A valid California Drivers’ License and satisfactory driving record are required.

Typical Duties include, but are not limited to:

  • Performs a variety of technical and general clerical duties for the City Clerk’s Office which involve the use of independent judgment and a thorough knowledge of the functions of the Clerk’s Office and City operations;
  • Processes, records, and files City documents including agendas, resolutions, ordinances, petitions, contracts, and deeds;
  • Composes correspondence;
  • Conducts record research projects as assigned;
  • Processes public records requests;
  • Assists with the administration of elections and legal notifications;
  • Assists with recruitments of various City boards and commissions;
  • Maintains City agreements log and Municipal Code;
  • Assemble and distributes materials for City Council meetings;
  • Operates a variety of office equipment including personal computers;
  • Postage mailing machine and, in the City Clerk’s absence, performs duties such as attending City Council meetings, preparing minutes and supervising office staff; and
  • Performs other duties as required.

Ability to:

  • Acquire and apply a thorough knowledge of the Ralph M. Brown Act and functions and policies of the City Clerk’s Office and the City;
  • Interpret and apply California Elections Code requirements;
  • Organize and research a variety of documents in an accurate manner;
  • Deal with the public and fellow employees effectively;
  • Work protracted hours;
  • Follow verbal and written instructions;
  • Exercise discretion and independent judgment;
  • Accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the office;
  • Take dictation at a rate that satisfies the needs of the office may also be required;
  • Operate standard office equipment, including a personal computer;
  • On a continuous basis, sit at desk or in meetings for long periods of time;
  • Twist and reach office equipment;
  • Stand, walk, bend, climb, or squat;
  • Write and use keyboard to communicate through written means;
  • Lift or carry weight of 20 pounds or less; and
  • Use a computer, calculator, telephone, facsimile machine, photocopy machine, and microfilm reader printer.

Knowledge of:

  • Modern office management;
  • Word processing, spreadsheet and database software;
  • Record retention systems;
  • Correspondence procedures;
  • Correct English usage and spelling; and
  • As appropriate, basic principles of supervision.

MINIMUM QUALIFICATIONS
Education and Experience:

  • Education: Equivalent to completion of the twelfth grade and
  • Experience: Six years of increasingly responsible staff support experience, including extensive public contact. If required, substantive stenographic experience.

Possession of a valid California Driver’s License may be required.

TENTATIVE RECRUITMENT SCHEDULE
Close: February 17, 2023 at 5:00pm
Screening: March 1-3, 2023
Oral Board: March 22, 2023

To apply, please visit https://www.calopps.org/campbell/job-20333814

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email HR@campbellca.gov

To apply for this job please visit www.calopps.org.