Deputy City Clerk

Under general supervision, to perform a variety of responsible technical and clerical duties relating to the functions of the City Clerk’s Office; to process and record official City documents; to assume the duties of the City Clerk in that official’s absence; and to do related work as required.

The ideal candidate will possess the following characteristics:

• Is committed to public service.
• Have experience working in a fast-paced environment, which requires attention to detail, accuracy, and the ability to prioritize multiple assignments, with a focus on internal and external customer service.
• Have at least six years of increasingly responsible office management experience, interpretation of laws, regulations, the Brown Act and extensive public contact.
• Public sector experience is desirable.
• Experience in a City Clerk’s Office and Municipal Clerk related training is highly desirable.
• Experience in core areas of the City Clerk’s Office with a local California agency.
• Ability to produce high quality work under pressure with strict deadlines.
• Ability to exercise appropriate independent judgment.
• Poise to establish and maintain effective working relationships.
• Willingness to be a valuable team player and accept the responsibility to help the City achieve its goals.
• Proficient with technology, including Microsoft Office Suite and specialized systems and software, such as web content management, scheduling, agenda management, and document imaging systems.
• A valid California Drivers’ License and satisfactory driving record are required.

Typical Duties include, but are not limited to:

• Performs a variety of technical and general clerical duties for the City Clerk’s Office which involve the use of independent judgment and a thorough knowledge of the functions of the Clerk’s Office and City operations;
• Processes, records, and files City documents including agendas, resolutions, ordinances, petitions, contracts, and deeds;
• Composes correspondence;
• Conducts record research projects as assigned;
• Processes public records requests;
• Assists with the administration of elections and legal notifications;
• Assists with recruitments of various City boards and commissions;
• Maintains City agreements log and Municipal Code;
• Assemble and distributes materials for City Council meetings;
• Operates a variety of office equipment including personal computers;
• Postage mailing machine and, in the City Clerk’s absence, performs duties such as attending City Council meetings, preparing minutes and supervising office staff; and
• Performs other duties as required.

Ability to:

• Acquire and apply a thorough knowledge of the Ralph M. Brown Act and functions and policies of the City Clerk’s Office and the City;
• Interpret and apply California Elections Code requirements;
• Organize and research a variety of documents in an accurate manner;
• Deal with the public and fellow employees effectively;
• Work protracted hours;
• Follow verbal and written instructions;
• Exercise discretion and independent judgment;
• Accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the office;
• Take dictation at a rate that satisfies the needs of the office may also be required;
• Operate standard office equipment, including a personal computer;
• On a continuous basis, sit at desk or in meetings for long periods of time;
• Twist and reach office equipment;
• Stand, walk, bend, climb, or squat;
• Write and use keyboard to communicate through written means;
• Lift or carry weight of 20 pounds or less; and
• Use a computer, calculator, telephone, facsimile machine, photocopy machine, and microfilm reader printer.

Knowledge of:

• Modern office management;
• Word processing, spreadsheet and database software;
• Record retention systems;
• Correspondence procedures;
• Correct English usage and spelling; and
• As appropriate, basic principles of supervision.

MINIMUM QUALIFICATIONS
Education and Experience:

• Education: Equivalent to completion of the twelfth grade and
• Experience: Six years of increasingly responsible staff support experience, including extensive public contact. If required, substantive stenographic experience.

Possession of a valid California Driver’s License may be required.

TENTATIVE RECRUITMENT SCHEDULE
Close: February 17, 2023 at 5:00pm
Screening: March 1-3, 2023
Oral Board: March 22, 2023

To apply, please visit https://www.calopps.org/campbell/job-20333814

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email HR@campbellca.gov