Website City of Davis

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the City-wide affordable housing program; develops and implements housing programs including researching, planning, developing and implementing housing policies, projects, operations and activities within the City; manages the technical, fiscal and policy aspects of complex affordable housing projects and programs;  responsible for developing and implementing goals, objectives and guidelines; provides complex and responsible support to management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Social Services and Housing Director.   Exercises direct supervision over assigned professional, technical and administrative staff.

CLASS CHARACTERISTICS

This is a program manager classification responsible for planning, organizing, and managing the staff, operations, and activities of the affordable housing programs in the Social Services and Housing Department. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include program budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to housing programs. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Plans, manages, and oversees the daily functions, operations, and activities of the housing program in the Social Services and Housing Department, including monitoring of existing affordable units and related programs (both rental and ownership), affordable housing development and finance (new construction and acquisition/rehabilitation) and asset management of the City’s existing portfolio.
Participates in the development and implementation of goals, objectives, policies, and priorities for the program; recommends within program policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Participates in the development, administration, and oversight of program budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
Develops, implements and evaluates housing policy and objectives consistent with the goals and objectives of the City Council, and State and Federal laws and regulations to ensure the timely delivery of housing services and related programs; assist in the development and implementation of the City’s Housing Element.
Collects data from the census and other national, state, regional and local surveys, community development organizations and other sources related to Davis’ housing sector; develop systems to effectively use data to guide activities, accomplishments and goals.
Analyzes, develops, and implements programs to address housing affordability across a broad range of housing issues including, but not limited to; fair housing,   potential displacement, and potential new programs that Council may desire to implement.
Provides annual updates to affordable rents for existing affordable housing and calculates rents and purchase prices for new developments based on State and Federal requirements.
Organizes and executes the monitoring of affordable housing units.
Directs the preparation of a variety of studies, reports and presentations relating to current and long-range affordable housing development issues and develop specific proposals to address them. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Director of Social Services and Housing.
Assists with strategic initiatives for vulnerable populations, including emergency, transitional, and permanent housing; support services; and early intervention. Vulnerable populations may include individuals who are homeless or are at risk of homelessness, those who live with mental illness or physical disabilities, seniors, foster youth transitioning out of care, and low-income individuals or households.
Enforces compliance with contract stipulations such as Right of First Refusal, Owner Occupancy and Appreciation Cap; as well as contract housing management where applicable.
Develops and monitors proposed legislation and provides expert analysis of legislation/regulations related to housing; participates in industry and governmental activities to influence legislation and regulations consistent with the City’s interest and needs; Serves as a subject matter expert for the City at a variety of community events, meetings, and other public relations activities.
Develops policy alternatives, makes appropriate recommendations and oversees the development and implementation of a full array of funding vehicles including, but not limited to, various grants, loans and other resources to support housing choices in the City.
Monitors compliance of developers with provisions of tax exempt bonds, low income housing tax credits, and provisions of developer agreements.
Issues requests for proposals/qualifications, carries out the project selection process, coordinates with legal counsel and City department representatives to determine City needs and requirements for contractual services, prepares and negotiates professional service agreements/contracts and drafts resolutions for City Council review.
Develops programs to inform the public about housing initiatives, goals and objectives; assists developers, citizens, non-profits, advisory bodies, staff and others seeking HOME, CDBG or other funding vehicles for community-wide housing, specials needs housing and community/economic development.
Participates in the development and administration of the department’s budget; forecast additional funds needed for staffing, equipment, and supplies; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; facilitates the implementation of change.
Monitors developments related to the affordable housing program, evaluates their impact on City operations, provides written analysis, evaluation and recommendations regarding programs areas and proposals; identifies and implements strategic, short- and long-term planning and programmatic framework to achieve City goals.
Assists in the development and implementation of the Consolidated Action Plan for CDBG and HOME funding directed to support affordable housing within the City.
Responds to public inquiries and complaints related to fair and affordable housing and assists with resource connections,  potential next steps and alternative recommendations.
Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, City Council and boards.
Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; serves as staff liaison to assigned commissions and provides staff support to committees, and task forces as necessary.
Directs the establishment and maintenance of working and official division files.
Ensures staff compliance with City and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.

Principles and practices of budget development and administration.

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Principles and practices of leadership.

Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.

Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.

Affordable housing program finance and administration, including financial and feasibility analysis experience.

Theories, concepts, principles, and practices, of housing development process, housing and real estate finance.

Principles and procedures of mortgage banking, credit, loan, and escrow activities.

Housing grant programs including identifying, applying for, receiving and managing grants and other outside funding sources to enable implementation of the City’s housing strategy.

Asset and loan portfolio management, property management and related policies and procedures.

Community Development Block Grant (CDBG)/Home Investment Partnerships (HOME) regulations, policies, and other relevant Federal, State, and local laws and ordinances related to planning, land use, and housing law.

Principles and practices of fair housing rights and obligations.

Statistical and research methods as applied to collection and tabulation of data affecting public planning and policy.
Principles and practices of public administration including budgeting, contracting, procurement, hearing processes, and public records maintenance.

Principles and practices of effective land use planning and economic, community and urban development.

Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Recent and ongoing developments, current literature, and sources of information related to the operations of the assigned program.

Methods and techniques of preparing technical and administrative reports, and general business correspondence.
City and mandated safety rules, regulations, and protocols.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

Plan, organize, oversee, and manage the staff and operations of affordable housing programs in the Department of Social Services and Housing.

Develop and implement goals, objectives, practices, policies, procedures, and work standards.

Prepare and administer program budget; allocate limited resources in a cost-effective manner.

Provide administrative, management, and professional leadership for the program.

Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.

Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

Evaluate and develop improvements in operations, procedures, policies, or methods.

Work with citizen community groups, auditors, and/or regulators for the proper flow of information as requested or as required by laws, regulations or policies.

Clearly convey information and use collaborative relationships to facilitate public policy in the affordable housing field.

Analyze housing finance alternatives to evaluate program effectiveness and costs benefit.

Identify and leverage outside funding sources to implement innovative programs and projects.

Perform mathematical calculations.

Respond to complaints or inquiries from citizens, staff, and outside organizations.

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

Analyze, interpret, summarize, and present technical information and data in an effective manner.

Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

Effectively represent the program and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.

Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in community development, planning, political science, economics, public administration, or a related field.  A master’s degree or advanced certification is preferred.
Experience:

Six (6) years of increasingly responsible experience in the management or administration of development, affordable housing development, real estate development, housing finance, or economic development programs, including three (3) years of supervisory responsibility.
Licenses and Certifications:

Possession of a valid California Driver’s License, to be maintained throughout employment.

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