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City of Fort Bragg

The City of Fort Bragg Invites Applications for PLANNING TECHNICIAN

FILING DEADLINE: 5 PM FRIDAY DECEMBER 9, 2022

POSITION SUMMARY:

A full-time position under the general direction of the Assistant City Manager. Performs a wide variety of clerical and planning work. Clerical duties include greeting visitors of the department; performing word processing and various other applications; preparing and maintaining files, records, and reports. The position also includes data collection and analysis for economic development activities; support for Community Development Block Grant (CDBG) and other grant programs. This position provides customer service on planning issues. A successful Planning Technician may be asked to perform professional (Assistant Planner) duties of limited complexity and scope. These activities include analyzing applications, preparing staff reports, and presenting staff reports to the Planning Commission. There are also miscellaneous duties and tasks that may include code enforcement.

Employee must:

Be sufficiently adaptable to accept and perform in timely and effective manner work assignments that are outside the normal day-to-day routine.
Maintain courteous, professional, and effective working relations with other City employees and members of the public.

TYPICAL DUTIES AND RESPONSIBILITIES:

Essential duties may include, but are not limited to, the following:

Greet visitors to the department either in-person, by phone, or online.
Screen and respond to inquiries of a general or specific nature; take messages; maintain calendars for meetings, appointments, and deadlines.
Respond to inquiries from the public, or direct them to the appropriate responder.
Prepare for public meetings, including developing flyers, ordering refreshments, setting up meeting rooms, procuring appropriate supplies for events, taking minutes, preparing a summary of proceedings, etc.
Complete routine and creative graphic design activities, such as designs for flyers, maps, brochures, signs, etc. for a variety of department activities.
Coordinate addressing with Postmaster, Assessor’s office, and Emergency Service Agencies.
Take and transcribe City Council meeting minutes in the absence of the City Clerk.
Receive, sort, and direct incoming department mail; prepare a wide variety of materials for individual and bulk mailings.
Operate copier, fax, and postage machines.
Establish and maintain files and file systems, both standard and computerized, of considerable volume and moderate complexity.
Assist with grant-related administration, file preparation and maintenance, application preparation, billing, and invoicing.
Take and transcribe City Council meeting minutes in the absence of the City Clerk.
Perform other related duties as assigned.
Planning

Advise applicants, homeowners, or developers of the City’s zoning and Municipal Code requirements and proper procedures to ensure compliance.
Develop and maintain tracking systems, hard copy files, and records.
Process planning, building, and sign permit applications, forms, and other materials constituting the department’s paper flow and recordkeeping; including preparing and routing files to appropriate departments, maintaining the filing system, and updating hard copy and electronic permit records.
Prepare staff reports and recommendations of limited complexity.
Research and compile information on a variety of planning issues from multiple sources.
Interpret building and planning project entitlements.
Assist other Community Development staff as appropriate with current and long-range planning activities.
Prepare maps and complete analyses.
Attend and take minutes at Planning Commission and Community Development Committee meetings and other public meetings and workshops.
Perform public noticing and posting requirements per Brown Act.
Prepares and types correspondence, agendas, and minutes of meetings, memos, reports, and forms from handwritten or typed draft and/or verbal instruction.
Prepare and type correspondence, agendas, and minutes of meetings, memos, reports, and forms from handwritten or typed draft and/or verbal instructions.
Prepare and issue notices, permit documents, and other documents administered by the department.
Work with Code Enforcement as needed to help accomplish Code Enforcement operational objectives.
Perform other related duties as assigned.
Promotions

Assist with the preparation of Requests for Proposals, distribute and review Requests for Proposals, and help in the consultant selection process.
Process consultant billings.
Prepare website updates and improvements.
Monitor limited consultant work product for promotional activities.
Prepare brochures and flyers.
Assist with maintenance of business development and loan program interest lists and appropriately respond to inquiries both in person and over the phone.
Perform other related duties as assigned.

SPECIAL REQUIREMENTS:

Possession of a valid Class C or higher California driver’s license.

DESIRABLE SKILLS, KNOWLEDGE, AND ABILITIES:

Knowledge of:   Planning principles and practices, including pertinent specialties.
Principles and practices of research and data collection.
General functions and activities of municipal government.
Correct English usage, spelling, grammar, and punctuation, and effective verbal and written communication techniques.
Basic computational skills.
Office/accounting machines and desktop computers used in word processing and recordkeeping applications.
Knowledge of computer hardware and software programs, which may include Microsoft Office, Internet applications and Geographic Information Systems (GIS).
Modern principles, practices, and techniques of urban and regional planning, land use, physical design, demographics, environmental review, and economic and social concepts as applies to city planning.
Applicable federal, state and local laws, codes, and regulations, including the City zoning regulations, the City General Plan, the California Environmental Quality Act, the California laws relating to subdivisions, annexations, zoning, and land use, the Coastal Act and other laws and regulations pertaining to local and regional land use planning and development permitting activities.
Methods and techniques of scheduling and completing work assignments on time.
Standard office procedures (such as methods and techniques for record-keeping and report preparation and writing), practices, and equipment (including a computer and applicable software).
Oral and written presentation skills including knowledge of proper English, spelling, and grammar.
Occupational hazards and standard safety practices.
City Clerk statutory duties and City Clerk functions specific to the City of Fort Bragg.

Ability to:   Deal politely and effectively with the general public and co-workers to explain rules and procedures clearly to the public.
Follow complex procedures for a variety of processes.
Organize and follow up on a variety of tasks in specific timeframes.
Record and prepare minutes of meetings.
Perform responsible clerical duties requiring the use of independent judgment.
Multi-task and prioritize workflow.
Consistently meet deadlines.
Compose and prepare correspondence.
Establish and maintain filing systems.
Problem solve to gather relevant information to solve vaguely defined practical problems.
Review plans and apply provisions of the ordinances and codes to determine compliance with such regulations and to apply regulations to field conditions.
Work on several projects or issues simultaneously.
Work independently or in a team environment as needed.
Learn and understand the rules of evidence related to public hearings and judicial cases.
Learn and apply investigative techniques.
Maintain and follow departmental policies and procedures.
Establish and maintain effective working relationships with those contacted in the course of work.
Deliver quality customer service.
Maintain quality and work volume in a busy office with frequent interruptions.

REQUIRED EXPERIENCE/EDUCATION:

Completion of an associate’s degree in planning, architecture, construction management, social sciences, or a related field.
Two (2) years of experience in plan review, zoning administration, or building permit issuance is also required. A college degree (B.A., B.S.) may be used to substitute for two years of experience.
Three (3) years experience in office management or reporting to an executive; and
Experience in the day-to-day operations of local government.
Basic understanding of building and planning procedures.
Possession of a valid Class C or higher California driver’s license.

To apply for this job email your details to cmunoz@fortbragg.com