Website City of Ontario
JOB TITLE: Accounting Administrator
AGENCY: City of Ontario
LOCATION: Ontario, CA
FILING DEADLINE: September 27, 2024
SALARY RANGE: $143,270.40 – $190,652.88 Annually
The Position
The Accounting Administrator is a department head position that directs and manages the activities and staff responsible for administering a comprehensive fiscal accounting program, including financial record keeping, auditing, and reporting in compliance with Government Accounting Standards Board (GASB) standards. This includes providing highly responsible and complex analysis and evaluation to Executive Management. Key priorities include analysis, compliance, working with City departments on reporting requirements, and managing various reports that include audits, Annual Comprehensive Financial Reporting (ACFR), Schedule of Expenditures of Federal Awards (SEFA), State Controller and Special District Reports, Measure I report, etc. This position oversees a team of 10 with two direct reports and leads the development and implementation of department goals, objectives, policies, and priorities.
Additional duties for the Accounting Administrator (Departmental Administrator) includes but are not limited to the following:
· Directs and controls the activities of the accounting functions including the development of long-range financial plans for the department’s programs and operation.
· Coordinates the development and implementation of department goals, objectives, policies, and priorities.
· Analyzes, evaluates, and recommends accounting objectives, programs, organizational structure, operations, and control systems.
· Analyzes and improves financial systems, processes, and procedures in City departments, including internal audits and checks and balances, to ensure compliance and efficiency.
· Supervises and directs the activities of staff including employee selection, work assignment, performance evaluation, employee development, disciplinary action, and complaint resolution.
· Oversees the preparation of financial statements and reports, ensuring compliance with accounting pronouncements and various mandates; provides accurate and timely financial reports, presentations, and recommendations to support strategic decision-making.
· Oversees annual audits of financial statements and actuarial studies.
· Oversees month-end, fiscal year-end, and calendar year-end accounting system processing and reporting; examines related accounting transactions to ensure accuracy.
· Manages the development, revision, interpretation, and maintenance of policy and procedure manuals governing fiscal matters; provides information to City Departments regarding financial policies and procedures.
· Serves as the liaison with other divisions, departments, and outside agencies.
· Attends City Council, executive, and committee meetings regarding accounting and other related subjects; prepares and presents reports.
To view the Departmental Administrator full job description, please click here.
The Ideal Candidate
The ideal candidate is an organized, detail-oriented, experienced, and innovative finance professional who enjoys challenges and creative solutions and has a mentorship approach to managing employees. Additionally, the ideal candidate must have a strong understanding of Governmental Accounting Standard Board Statements and be an expert in financial analysis, implementation, maintenance of accounting systems, process improvements, and public audit. The Accounting Administrator will be expected to support a collaborative and transparent organizational culture. The successful candidate will have strong analytical skills and a background in varied, complex municipal accounting functions. Effective communication and interpersonal skills are necessary to build and foster positive staff and interdepartmental relationships, as well as provide clear presentations and reports to City Council, executive team, and various committees. A manager with a track record of creativity, flexibility, collaboration, and providing guidance to staff in a fast-paced environment, who creates a workplace of mutual trust, respect, and culture of high performance is a must.
Key Competencies and Characteristics
· A “roll up one’s sleeves” type of leader who can foster strong, collaborative working relationships with all levels of City staff.
· The ability to creatively communicate complex financial information to nonfinancial audiences verbally and in writing, using graphics, and simple, practical terms.
· A tactful, respectful, diplomatic, team player, leader, and partnership builder.
· A willingness to leverage effective management and motivation of the Accounting staff to research and recommend financial strategies and develop long-term finance plans; and perform complex financial analysis as required. Stay current on the latest GASB pronouncements.
· A management style that looks for continuous ways to improve processes, utilizes technology to create efficiencies, and a working environment and culture that ensures trust and collaboration.
· Excellent time management, organizational skills, and the ability to adapt to changing priorities.
· Understands the need to develop and mentor employees, cross-train, and succession plan.
· An out of the box, big picture thinker with strong analytical skills and the ability to write clear and concise reports. Should have a sense of urgency and understand the need to meet deadlines.
· A charismatic and humble leader who demonstrates confidence and high integrity, while providing excellent customer service.
· An active listener, calm under pressure, possessing a positive attitude and a good sense of humor.
The Community
Ontario is located approximately 35 miles east of downtown Los Angeles and encompasses nearly 50 square miles. Ontario is one of the 150 largest cities in the United States and is home to more than 14,300 businesses, 119,000 jobs and a population of 181,224. Ontario is ideally situated as a gateway to Southern California and beyond, with direct access to the I-10, I-210, I-15 freeways, Routes 60 and 83, and two major railways. Ontario International Airport (ONT) recently ranked as both the fastest growing airport in the United States and the largest outbound cargo gateway.
For more details about this opportunity, please visit the job brochure at: https://koffassociates.com/wp-content/uploads/2024/08/Rev3-Ontario-AA.pdf.
To be considered, please electronically submit your resume, cover letter and a list of five professional references (references will not be contacted in the early stages of the recruitment) to: https://koffassociates.com/ontario-accounting-administrator/. Resumes should reflect years and months of positions held.
For additional information please contact:
Frank Rojas
Phone (510) 495-0448
frank_rojas@ajg.com
Website: https://koffassociates.com/
To apply for this job please visit koffassociates.com.
