Deputy City Clerk

Attend & Provide Administrative Support at City Council Meetings
Assist with Agenda Packets and Public Notice Process
Prepare Ceremonial Proclamations
Assist City Records Maintenance by Organizing, Preparing, and Indexing Documents for Scanning and Filing

The ideal candidate for this position has 3 or more years of professional experience working in a City Clerk’s Office, with a current Notary Public license.  Best qualified candidates have advanced skills in managing public records, preparing agenda packets, accurate proofreading, taking minutes, and administering City contracts and contract-related insurance.

In addition to supporting public meetings, the Deputy City Clerk assists in organizing and implementing the city’s records management and records retention programs, including archival and retrieval functions to meet public records requests.

This is an ideal opportunity for an experienced administrative professional, interested in building a career in public service, with a passion for managing details.

APPLY TODAY! RECRUITMENT WILL REMAIN OPEN CONTINOUSLY UNTIL FILLED.
FIRST ROUND INTERVIEWS TO BE SCHEDULED THE WEEK OF DECEMBER 16
*Qualified applicants are encouraged to apply immediately as application will be reviewed on an ongoing basis. Those applicants with skills most closely aligned to the job duties, and meet the minimum requirements will be invited for an interview*

BENEFITS OF WORKING FOR THE CITY OF RANCHO CORDOVA
City employees enjoy a robust benefit plan for themselves and their families.

• Choice of a generous monthly stipend for Medical/Dental/Vision or Cash in Lieu of Medical Insurance.
• 13 paid holidays per year.
• Universal Time Off (combined vacation and sick leave).
• CalPERS Retirement.
• Onsite fitness area & many more employee perks.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties may include, but are not limited to the following:

• Attends evening City Council meetings and captures and maintains meeting minutes.
• Provides administrative support to prepare City Council agenda packets; proofreads materials for grammar and content accuracy, completeness and clarity; drafts ceremonial documents (proclamations) and correspondence.
• Serves as the City’s contract administrator by maintaining copies of contracts, reviewing contracts for sufficient insurance and attachments, notifying departments of contract or insurance coverage expiration dates, logs and routes contracts for signatures, and provides training to City staff regarding contracts and insurance.
• Uses software to administer and execute insurance compliance, process and validate incoming insurance certificates; works with city staff and vendors to gather compliant documents and manages annual renewals of insurance documents.  Ability to work with staff and vendors to ensure insurance compliance.
• Provides the required public notices for meetings and public hearings as assigned; and provides copies of resolutions, ordinances, agendas, and minutes.
• Assists with coordinating and maintaining records of the City, including retention, retrieval, and destruction of records, and facilitates public access to all City public records.
• Assist with the maintenance of the City’s records management program; sort, prepare and index City records for scanning and filing; operate a scanner; file a variety of City records; perform database searches; retrieve and print copies of documents upon request.
• Assist with the maintenance of official City records and records archives including ordinances, resolutions, contracts, agreements, deeds, and minutes.

To see a more complete list of Essential Duties and Responsibilities, please copy and paste the hyperlink below to be directed to the Job Description.

• https://www.governmentjobs.com/careers/ranchocordova/classspecs/26205?keywords=Deputy%20City%20Clerk&pagetype=classSpecifications

EMPLOYMENT STANDARDS & MINIMUM QUALIFICATIONS
MINIMUM QUALIFICATIONS:
Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the education and experience would be:

EDUCATION/TRAINING:

• Equivalent to the completion of an Associate’s Degree.
  • Bachelor’s Degree is highly desirable.

EXPERIENCE:

• Three (3) years of progressively responsible clerical and administrative experience.
  • Experience working in a City or Special District Clerk’s office or working for boards or commissions is desirable.

***Must have advanced computer skills using Microsoft Office software. Candidates will be tested on their proficiency***

LICENSURE OR CERTIFICATION:

• A current valid California Class C driver’s license and a satisfactory driving record as determined by the City.
  • Notary Public – Possess or ability to obtain with one (1) year of employment and maintain throughout employment.

PHYSICAL WORKING CONDITIONS AND REQUIREMENTS
Requires evening attendance at two (2) Regular City Council meetings per month and Special City Council meetings as assigned.

Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; sit in meetings for long periods of time; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

FLSA – Non-Exempt status.

The City of Rancho Cordova is an Equal Opportunity Employer.  We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law.