City Clerk

THE POSITION

Under administrative direction, The City Clerk plans, organizes, and directs all functions and responsibilities of the City Clerk’s Office, including agenda preparation, Public Records Act requests, and records management; oversees the municipal election process; coordinates assigned activities with departments and outside agencies; provides staff assistance to the City Council and the City Manager; and performs related duties as assigned. An example of duties performed are:

• Assumes full management responsibility for all City Clerk services and activities.
• Manages the development and implementation of goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
• Establishes within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
• Coordinates and prepares agendas for City Council meetings; reviews agenda items for compliance with legal requirements.
• Organizes completed staff reports; produces and distributes agenda packages to appropriate individuals and organizations.
• Provides required public notices for meetings and public hearings.
• Acts as Clerk to the City Council; attends all City Council meetings and records the items before the Council and actions taken regarding the disposition of such items.

MINIMUM QUALIFICATIONS

• Possession of a Bachelor’s degree from an accredited four-year college or university with major coursework in public administration, business administration, or a closely related field;

AND

Four (4) years of increasingly responsible experience performing a variety of complex administrative support duties in a City Clerk’s Office or related organization. One (1) year of supervisory responsibility is highly desirable.

Licenses and Certificates

• Possession of, or ability to obtain and maintain, a valid California Class C Driver License and a satisfactory driving record is required. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
• Possession of Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks is required within two (2) years of the date of appointment.
• Possession of a Notary Public of the State of California certification is required within twelve (12) months of the date of appointment.