Legal Secretary

Salary

$64,506 – $87,915 Annually*

*This position will receive 2.5% above the annual base salary as special pay to acknowledge their confidential status

The Position

The City of Rocklin is seeking a detail-oriented and highly organized Legal Secretary to support the City Attorney’s Office. This position plays a vital role in ensuring the efficient preparation and management of legal documents, correspondence, and records. The ideal candidate brings strong administrative skills, sound judgment, and a high level of discretion when handling confidential information.

The City Attorney’s Office is seeking a candidate who demonstrates strong legal curiosity for legal processes and concepts, along with a demonstrated interest in the legal profession, particularly those who have explored or considered a career path as a paralegal.

Essential Duties

Duties may include, but are not limited to the following:

• Types, edits, and formats legal documents, including pleadings, briefs, opinions, ordinances, resolutions, contracts, correspondence, and other legal records; may prepare legal documents under direction and oversight from an attorney.
• Submits court filings and performs servicing of legal documents.
• Provides administrative support to the City Attorney by coordinating and communicating on legal and operational matters, and assisting in tracking assignments and deadlines.
• Prepares routine departmental correspondence and maintains well-organized files of correspondence, contracts, legal opinions, and other related records and documents.
• Performs special assignments or projects, including researching and compiling information and preparing reports.
• Prepares, maintains, and routinely updates a comprehensive master list of pending legal services and matters to ensure accurate tracking and timely follow-up.
• Tracks administrative, claim, litigation, and other deadlines and provides timely reminders to the City Attorney and assigned attorneys of the same.
• Coordinates and makes travel arrangements for City Attorney Office staff; arranges meetings and conferences; maintains schedules and calendars of City Attorney office staff, including hearings, meetings, and other deadlines.
• Performs accounts payable duties and assists with the coordination of the department budget.
• Performs clerical duties such as preparing, editing, copying, filing, and scanning documents; distributes mail.
• Performs related duties as assigned.

Education and Experience
A combination of education and experience which would provide the required knowledge and abilities is qualifying. Note: education may not fully substitute for the required experience unless expressly stated herein. 

Equivalent to graduation from high school;

AND

Two (2) years of full-time legal clerical or legal secretarial experience involving the preparation and processing of legal documents.

Additional coursework or certification in legal secretarial studies or paralegal studies is desirable. Experience in a municipal or public agency legal office or private law firm serving public agencies is highly desirable.

Licenses and Certifications

Possession of, or ability to obtain and maintain, a valid California Class C Driver License and a satisfactory driving record is required. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.

Supplemental Information

• While always welcome, a resume will not be accepted in lieu of an official City application. The application must be completed in its entirety (including any supplemental questions).
• All required documents must be attached to the application; missing documents may be submitted until the final filing date. Human Resources will not accept documents after the final filing date. For college education to be considered, the degree or transcripts must be attached to the application.
• Applicants will be screened against the minimum qualifications and then the desired qualifications. Those who qualify may be further screened to identify the best-qualified candidates.
• The City of Rocklin reserves the right to close this recruitment without prior notice.
• Please note that if you are a CalPERS Retired Annuitant, this position is not a retired annuitant eligible position. If you are a retired annuitant considering applying, you must reinstate from retirement (i.e., termination of CalPERS retirement and enrollment as an active employee) to be hired into this position.

The City of Rocklin is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.