Website City of San Carlos

The following dates are tentative and subject to change based on the needs of the City:

Final Filing Date: Before 5:00pm, Friday, May 27, 2022

Tentative 1st Interview Date: Week of June 6, 2022

Tentative 2nd Interview Date: Week of June 20, 2022

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check

Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

Salary Range: $45.36 – $55.14 per hour (effective July 4, 2022)

About the Position

The City of San Carlos is seeking a positive team player with excellent verbal and written communication skills who will report to the Senior Management Analyst and provide staff support to the Administrative Services Department in Finance, Human Resources Division, Information Technology, and Risk Management divisions.

The Management Analyst will perform professional and technical administrative duties in the development, administration and implementation of the department and City programs, including but not limited to the following:

Oversee grant compliance on grant funded projects; including but not limited to coordination with other departments and assisting the Finance Division with the single audit process.
Support the administration of contracts and purchasing policies
Assist other departments in using the City’s contract management program and track contracts
Support the department’s implementation of the document management system including assistance with training
Assist in the implementation of new filing structure and approach
Assist in the effort of moving paper files into electronic files in accordance to the proper records retention schedule
Assist HR in policy review and development
Assist HR in conducting salary surveys
Assist IT technology replacement asset tracking
Assist with special projects and conduct special studies, surveys and research assignments in a variety of administrative and operational procedures and topics; and related work as required.

This is a full-time classification in the Confidential Group.  The advanced analytical and project management nature of the position requires an ability to perform moderately difficult and complex work.  Assignments are often programmatic in nature and require strong communication, coordination and facilitations skills.  Incumbents must have the ability function effectively with people at all levels of the organization as well as external contacts.

Essential Duties

Serve as a primary resource point for a particular program or area, requiring in-depth knowledge of department programs, functions, organizational structure, and services.
Compile and analyze data; prepare reports and make recommendations on the formulation of policy and procedure, and organization changes.
Conduct surveys and perform research and statistical analyses on administrative, fiscal, and operational problems.
Participate in the development and installation of new or revised programs, systems, procedures, and methods of operation; update and revise current policies and procedures. Assist in the development, coordination and monitoring of the department budget.
Compile materials and assist on the preparation of reports, manuals, and publications. Participate in administering contracts; monitor programs for compliance with applicable regulations.
Respond to complaints and requests for information.
Represent the City in interdepartmental, community, and professional meetings as required; make presentations as necessary.
Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, and outside agencies.
Prepare a variety of reports, draft letters, and materials for the department, City Council, and other agencies; drafts and completes final contracts, general correspondence, procedures, informational handouts, press releases, and other written materials.
Review changes in laws, regulations, and guidelines for their effect upon departmental activities; evaluates the effect of such changes and recommends changes to policies and procedures as required for compliance.
Perform related duties and responsibilities as assigned.
Job-Related and Essential Qualifications

Knowledge of principles and practices of organization and public administration; basic research

techniques and methods of report preparation; applicable State, Federal and local laws and regulations.

Ability to communicate clearly and concisely, both orally and in writing; review organizational and administrative problems, and recommend and implement an effective course of action; properly interpret and make decisions in accordance with laws, rules, and policies; establish and maintain cooperative working relationships with those contacted in the course of work.

Education and Training

Sufficient education and experience to successfully perform the essential duties of this classification. A typical way of gaining the knowledge, skills and abilities would be:

Experience: One year of administrative experience including performing analyses, research and project management, preferably in local government.

-OR-

Education: A Bachelor’s Degree from an accredited college or university with major work in public or business administration or a closely related field.

Licenses and Certifications

Possession of a valid California Driver’s license.

To apply for this job please visit www.calopps.org.