Management Analyst I/II

The City of San Mateo City Clerk Department is seeking a Management Analyst I/II

Why Join our Department?
The Office of the City Clerk is a service department within the municipal government upon which the five-member City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and the City Council and provides related municipal services such as serving as the Elections Official, providing key staff for Council meetings and recording all Council action, serving as records manager for the protection and preservation of the public record and serving as the compliance officer for the Political Reform Act.

What You’ll Do
The Management Analyst performs responsible professional and technical administrative duties in providing staff assistance to departments and major divisions of offices; conducts special studies, surveys and research assignments in a variety of administrative and operational procedures and topics; and performs related work as required.  The Management Analyst position may be filled at either level based on experience.

Depending upon assignment, duties may include, but are not limited to, the following:

• Compile and analyze data, prepare reports and make recommendations on the formulation of policy and procedure, and staffing and organization changes.
• Conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel, and operational problems.
• Participate in the development and installation of new or revised programs, systems, procedures, and methods of operation; update and revise policies and procedures.
• Assist in the development, coordination and monitoring of the department budget; analyze cost and revenue trends; prepare a variety of fiscal, administrative and management reports, implement fixed asset inventory program.
• Compile materials and assist on the preparation of reports, manuals, and publications.
• Participate in administering contracts including those relating to capital improvement projects; monitor programs for compliance with applicable regulations.
• Assist in the design and implementation of systems and forms for use in operation.
• Respond to complaints and requests for information.
• Represent the City in interdepartmental, community, and professional meetings as required; make presentations as necessary.
• Assist in the coordination of intradepartmental and departmental activities with other City departments and divisions, and outside agencies.
• Interpret Federal, State and City regulations; coordinate their application to City operations.

For a complete list of duties, reference our job specifications at www.cityofsanmateo.org

Who You Are
We are seeking candidates that show collaboration, innovation, respect, creativity, transparency, and informed risk-taking. Basic qualifications include:

• Knowledge of principles and practices of organization and public administration.
• Knowledge of basic research techniques and methods of report preparation.
• Knowledge of basic principles, methods, and practices of municipal finance, budgeting, accounting, and personnel management.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to review organizational and administrative problems, and recommend and implement an effective course of action.
• Capable of establishing and maintaining cooperative working relationships with those contacted in the course of work.
• Ability to learn, interpret and apply City policies, procedures, rules and regulations.
• Proficient in Microsoft Office Suite:  Word, Excel, PowerPoint, etc.

What You Bring

Management Analyst I:

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.   A typical way to obtain the knowledge and abilities would be:

• Experience:   One year of general administrative experience, preferably in local government.
• Training:  Equivalent to a Bachelor’s Degree from an accredited college or university with major work in public or business administration or a closely related field.

Management Analyst II:  (In addition to Management Analyst I requirements)

• Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be two years of experience performing duties comparable to those of a Management Analyst I with the City of San Mateo.

Bonus Points (highly desirable)

• Experience with records management system.
• Experience in a legislative environment.
• Experience working with and/or preparing a department budget.
• Experience working with the Public Records Act.

What We Offer

• Salary:  Management Analyst I $7,988 – $9,520/month; Management Analyst II $8,771 – $10,456/month
• Comprehensive benefits package, including generous paid leave and health benefits
• CalPERS retirement (2% @ 55 for classic members; 2% @ 62 for new members).  Classic employees contribute 8.30% to CalPERS and New members contribute 6.75% to CalPERS
• Participation in the Social Security Program
• City contribution of 1.5% of base salary to a 457 Deferred Compensation Plan, and a 1.0% match to the Employee’s voluntary contribution.
• The City contributes 0.25% of base salary to a Retiree Health Savings Account
• Free Fitness classes through City of San Mateo Parks and Recreation, Credit Union Membership
• Bilingual Differential $195 monthly (if applicable)
• Employees receive a housing allowance of $200 per month.
• For more information please refer to the Management Association Benefits Summary effective January 2022.
• This classification is represented by the San Mateo Management Association

Are You Ready?  Apply.
Submit an online application, résumé (required), and supplemental questionnaire at https://www.calopps.org/city-of-san-mateo.  All applicants must submit a completed official City of San Mateo employment application, supplemental questionnaire, and attach a résumé. You may also mail a complete application package to the Human Resources Department, City of San Mateo, 330 W. 20th Avenue, San Mateo, CA 94403, (650) 522-7260.

Application Deadline

Recruitment will close by Friday, December 15, 2023, at 5:00 p.m. OR upon receipt of the first 75 applications, résumés, and supplemental questionnaires, whichever occurs first.

Interview Process

All applications, résumés (required) and supplemental questionnaires received will be reviewed for minimum qualifications. A fully completed application is required; a resume does not replace the information required on the employment application, including work history.  Applications with “see résumé” as a substitution for the work experience description, those with unclear past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed.  A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, or in the form of a practical demonstration of skill and ability, or any combination of these; a Zoom oral board is tentatively scheduled for January 8, 2024.

An employment list will be established for those who pass the examination process.  Current and future vacancies may be filled from this list.  The list will remain in effect for at least six months with the possibility of an extension for an additional six months.  Once placed on an employment list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.

Date Posted – November 17, 2023

Note:  The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from: sanmateo@CalOpps.org.

Fine Print:  Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment. The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify lcoles@cityofsanmateo.org or (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations.  Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.