• Full Time
  • Santa Rosa, CA
  • $83,459.00 - $110,317.00 Annually USD / Year

Website City of Santa Rosa

THE CITY OF SANTA ROSA WELCOMES APPLICATIONS FOR ADMINISTRATIVE ANALYSTS.  THE LIST WILL BE USED FOR POSITIONS IN MULTIPLE DEPARTMENTS.

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.

THE BENEFITS OF CITY EMPLOYMENT:
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, top of the line health plan options, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid (free) vision and dental coverage. More information regarding benefits can be found on our Miscellaneous Employee Benefits Page.

Additional benefits include:
Flexible schedule (9/80 and 4/10) available with management approval
11 paid holidays annually, plus 1 to 3 “floating holidays” per year depending on hire date and years of service.
$500 Annual wellness bonus

THE POSITION:
Administrative Analysts provide responsible, professional staff assistance to a major office or department in the City. They exercise significant management-level responsibility to coordinate the procedural and administrative aspects of a municipal program or set of related functions and perform specific and comprehensive analysis of a wide range of municipal policies, organization, procedures, financial system, and services.  Some assignments will involve tracking, analyzing, and reporting on benchmark data, as well as research and reporting on various aspects of projects, funding sources, and expenditures by utilizing databases and a variety of software programs.

CURRENT VACANCIES:

ADMINISTRATIVE ANALYST – CONFIDENTIAL
One of our vacancies is a unique opportunity to fill a position in the City Manager’s Office (CMO.) The Administrative Analyst – Confidential will report to the City Manager and provide significant management-level staff assistance. Important areas of focus in the CMO include:
Complex, highly visible, deadline-driven projects
Budget, purchasing, and personnel
Attending Council meetings and following up on Councilmember questions
Preparing City Council staff reports and resolutions
Due to the nature of the position and the office, this position is assigned to Unit 11, Mid-Management Confidential (not represented by an employee association or union.)

ADMINISTRATIVE ANALYST
There is a current vacancy in the Planning and Economic Development (PED) Department.  Important areas of focus for the position in PED include:
Providing oversight of, and staff assistance to, the Admin Secretary team supporting 10 Boards/Commissions and Public Records
Monitoring regulatory compliance and analyzing, recommending, and implementing changes to administrative systems, procedures, and workflow
Serving as primary support for the Planning Commission
Assessing and implementing strategic customer service enhancement efforts of the department
It is anticipated that the eligibility list resulting from this recruitment will be used to fill future vacancies City-wide.

IDEAL CANDIDATES:
Demonstrate initiative, problem solving skills, flexibility, detailed orientation and have a high level of organizational skills;
Exercise good judgment in independent decision-making and management of projects and programs;
Have experience creating spreadsheets, interactive dashboards, graphs, reports, and analysis of information; and
Possess excellent oral and written communication skills.

HOW TO APPLY:
Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as “See Resume” can result in disqualification from the selection process.

Employees eligible to transfer who wish to be considered for current and/or future opportunities should apply now.

ADDITIONAL REQUIREMENTS:
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.

THE SELECTION PROCESS:
The first step in the selection process will consist of a review of each applicant’s employment application and supplemental questionnaire for minimum qualifications.  The next step is anticipated to include a thorough evaluation of training and experience as presented on the applications and responses to supplemental questions. Applicants scoring highest in this process will be placed on an eligible list and invited to interviews.

For more information about this exciting opportunity, please contact Karen Rodriguez at krodriguez@cpshr.us.

Examples of Duties and Responsibilities

Essential Duties:
Administrative Analysts duties vary depending on assignment. Typical duties of the classification include:
Perform professional and analytical support activities in the administration and coordination of various departmental or divisional programs such as budget preparation, analysis, and monitoring, contract administration, development and management of grant programs and grant funding, coordination of department level procurement, coordination of various personnel functions, and other programs or activities as assigned
Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses
Prepare statistical analyses on a variety of administrative, fiscal, personnel, and operational issues
Analyze and make recommendations in the development and administration of assigned program area(s)
Identify management and/or operational problems and recommend solutions
Develop and update fiscal projections for various departmental operating funds
Maintain and track key activities and performance measures for assigned department
Research and monitor federal, state, and local requirements for various activities to ensure compliance with established regulations
Research grant opportunities and prepare grant proposals
Prepare and submit regulatory reports
Track, review, and report on the status of department budgets, grants and funding, contracts, and other administrative activities depending on area of assignment
Develop and administer contracts
Prepare and review contract provisions, and monitor contract compliance and performance requirements
Compile and analyze data and make recommendations on the formulation of policies and procedures, and staffing and organizational changes to improve operational efficiencies
Assist in budget preparation and review by conducting research, analyzing, and monitoring financial information and making related recommendations
Prepare recommendations on a variety of municipally-related subjects and programs
Respond to complaints and requests for information
Prepare City Council reports, resolutions, and ordinances
Make staff presentations to the City Council and other governmental and community bodies
Confer with operating supervisors regarding information requirements and cost control procedures related to area of assignment
Represent departmental and City interests in interdepartmental meetings as required
Coordinate activities with other City departments and divisions, and with outside agencies

Required Qualifications
Knowledge of:  Principles and practices of public administration; principles, methods, and practices of municipal finance, budgeting and accounting, grants and/or contract administration, personnel administration, state and federal funding sources, programs, and procedures; management and research techniques, and procedures and methods of report presentation; modern principles of supervision and employee engagement; and computer software applications related to the work.

Ability to:  Communicate clearly and concisely, orally, and in writing; build and maintain positive, productive, working relationships with co-workers and others contacted in the course of performing the work; review and analyze organizational, administrative, and fiscal issues, and recommend and implement effective courses of action; properly interpret and make decisions in accordance with laws, regulations and policies; work effectively with community groups and organizations, members of governing bodies and committees, regulatory agencies, City staff, and the general public; coordinate complex projects and meet established deadlines; effectively manage conflicting priorities.

Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Sufficient years of progressively responsible technical, analytical, or administrative level experience, preferably in a local government or similar setting;
Education – Equivalent to a Bachelor’s degree from an accredited college or university with major work in public or business administration or a closely related field.

Additional Information
The City of Santa Rosa – A Wonderful Place to Call Home
A charter city incorporated in 1868, Santa Rosa is the county seat of Sonoma County, one of California’s premier wine growing regions, and is the gateway to tourist destinations in the redwoods and on the coast. Santa Rosa is the 26th largest City in the state. It occupies 41 square miles and serves a population of 170,000. The City has a historic preservation program and has environmental diversity.

The City of Santa Rosa provides a full range of services including police and fire protection; construction and maintenance of streets and other infrastructure; water, storm water, and wastewater utilities; housing services through its Housing Authority; economic development; transit; parking; and recreation, parks, and cultural services, including a municipal golf course. The City of Santa Rosa’s residents work in a well-balanced mix of management, professional, manufacturing, sales, tourism, transportation, construction, and service jobs. The City also plays an important role in supporting the agriculture and tourism industries of California’s north coast.

The City of Santa Rosa is proud to be an equal opportunity workplace.

The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by submitting a Request for Reasonable Accommodation Form within five (5) business days of being noticed that an event requiring accommodation is occurring. You may also contact the Human Resources Department at (707) 543-3060 or jobs@srcity.org.

To apply for this job please visit www.governmentjobs.com.