Website City of West Sacramento
The Project Manager I is the entry level classification in the Project Manager career series. The Project Manager I is distinguished from the Project Manager II by the performance of professional assignments with less complexity and independence than the Project Manager II. As experience increases, the Project Manager I is expected to assume more difficult assignments and exercise more independence in decision making.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
· Plans, organizes, coordinates, administers, monitors and evaluates projects and their scope, schedule and budget of varying levels of complexity
· Recommends and assists in the implementation of assigned Department/Division goals and objectives for assigned function.
· Evaluates operations and activities of assigned responsibilities, recommends improvements and modifications, and prepares various reports on operations and activities.
· Monitors and inspects the work of various contractors and vendors to evaluate work progress, resolves work problems and determines additional needs.
· Develops specifications for contracted work and obtains and participates in evaluating bids.
· Investigates complaints and recommends corrective actions, as necessary to resolve.
· Answers questions and provides information to the public, vendors and contractors.
· Completes a variety of reports and forms including time and equipment records and work orders.
· Researches and prepares technical and administrative reports and communications; prepares written correspondence.
· Assists with the preparation of, or prepares Requests for Proposals (RFP) and Requests for Qualifications (RFQ) for assigned projects, documents, contracts, grant applications, professional service contracts, and agreements.
· Assists in selecting technical and professional consultants required for departmental and citywide projects and supervises, schedules, monitors and evaluates their work.
· Prepares and maintains a project budget including the review and approval of payment applications associated with all aspects of a project and preparation of cost estimates for budget review and recommendations.
· Counsels and collaborates with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.
· May supervise, train and evaluate the work of professional, technical and clerical staff.
· Initiates and conducts studies, surveys, and analysis and prepares recommendations.
· Participates in the review of documents for City projects in assigned field.
· Prepares or directs the preparation of and submits to the appropriate department, division or agency all necessary permits, certifications, reports, forms, studies, surveys, engineering construction documents required by City, local, federal, state, county, district, and associated funding agencies.
· Prepares and submits procedures, guidelines and regulations, and collects, analyzes and interprets supporting information, data, and maintains proper documentation and record keeping systems based on the most current industry standards and city standards.
· Makes written and oral presentations to the City Council, Executive Team, Commissions and City Departments on assigned projects and facilitates meetings.
· Meets with interested and affected citizens including business owners, managers, homeowners and others to discuss public aspects of City projects.
· Implements and maintains throughout the life of a project, inception to completion, all related scope, schedule and budget activities necessary and as delineated by City Standard Operating Procedure (SOP) and city policy for the success of assigned projects.
Examples of additional responsibilities/duties if assigned to:
· Assists in the preparation of, or prepares construction documentation for submission to the Building Division for all required building permits and associated agency permits including environmental review.
· Manages, inspects, reviews and approves all aspects of construction, and renovation projects to ensure their conformance with construction documents, construction specifications including all applicable rules, requirements, laws, and standards.
· Performs other related sub professional engineering duties.
Parks & Recreation:
· Oversees the City’s Tree Program ad processes tree-related permits, assists with code enforcement activities related to tree care and removal and evaluates development project impacts to trees.
· Coordinates contract landscape maintenance activities with in-house installation and maintenance of irrigation systems.
· Supervises the planting and care of landscaped areas along with the seeding, fertilizing, and maintenance.
· Supervises and coordinates contracts for landscape maintenance activities, including mowing, irrigation, planting and care of shrubs, flowers, trees and lawns and other landscaping activities.
· Establishes schedules and methods for maintaining landscape areas within the City.
· Implements adopted policies and procedures.
· Manages, inspects, reviews and approves all aspects of landscaping projects to ensure their conformance with construction documents, construction specifications including all applicable rules, requirements, laws, and standards.
Knowledge of: Principles and practices of project management and administration and governmental finance, budgeting, accounting and procurement methods; research and analysis techniques, methods and procedures; applicable state and federal law including building codes and standards, local and state regulations, and standards; current construction and financing methods of buildings and public works projects; current building construction practices, methods, costs and materials; principles and practices of facility maintenance; contract development and administration; public works engineering practices, procedures and design; principles and practices of supervision. If assigned to Parks & Recreation Department: Materials, methods, practices, equipment and tools used in landscape maintenance and construction; pests, weeds and diseases, and methods of their control and eradication; safe and proper application of chemicals and fertilizers; methods and techniques used in customer service and public relations; occupational hazards and standard safety practices.
Skill in: Managing multiple tasks and deadlines; dealing effectively with contractors and the public; operating computers, computer applications and software; effectively planning, developing and implementing a comprehensive program with a broad scope, detailed schedule, extensive budget and high degree of complexity; supervising and directing professional, technical and clerical staff; making effective presentations to the public, public officials, committees, and outside agencies; preparing technical and analytical reports; communicating effectively, orally and in writing; identifying and analyzing problems while incorporating solutions that maintain the projects scope, schedule and budget; interpreting and applying pertinent federal, state and local laws, regulations, standards, policies and procedures; preparing and administering assigned schedules and budgets.
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: A Bachelor’s Degree from an accredited college or university with major coursework in business or public administration, construction management, project management, or closely related field. Specialized training (or college level coursework) in landscape architecture, horticulture, or related field and certification in areas such as project management, OSHA, ADA, CBC accessibility, LEED, meeting facilitation, project evaluation and other relevant training are highly desirable based on assigned field.
Experience: Project Manager I: Two (2) years of progressively responsible project leadership or management experience in relevant field, preferably in government related projects. Project Manager II: Four (4) years of progressively responsible project leadership or management experience, preferably in government related projects.
LICENSES AND CERTIFICATES: Possession of, or the ability to obtain, and maintain the appropriate California driver license. Depending on assigned field, possession of a Pesticide QAC, and or Arborist certification is desired.
SPECIAL CONDITIONS: May require the ability to wear and use SCBA units as regulated by CalOSHA.
WORKING CONDITIONS: May be required to attend off-hour inspections, meetings, commission meetings, and council meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site inspections and meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate.
Upon recommendation of the Department Head and approval by the City Manager, a Project Manager I may advance to an Project Manager II upon demonstrating the abilities and competencies necessary to perform the full range of Project Manager II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
The Project Manager II is the journey level classification in the Project Manager career series. The Project Manager II differs from the Project Manager I by the complexity and difficulty of assignments and responsibilities. The Project Manager II differs from the Senior Project Manager in that the latter is considered the advanced journey level of the series and may supervise employees at the Project Manager I and/or II levels.
Upon the recommendation of the Department Head and approval by the City Manager, a Project Manager II may advance to a Senior Project Manager upon demonstrating the abilities and competencies necessary to perform the full range of Senior Project Manager duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
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