Deputy Clerk to the Board I/II

There is currently one (1) full-time vacancy for a Deputy Clerk to the Board within the County Administrator’s Office, which will be filled at either the I/II or III level. Candidates will be considered for the level(s) for which they meet minimum qualifications. You must submit a separate application for that recruitment to be considered for the III level.

As part of a collaborative Clerk of the Board team, this position carries out a variety of complex administrative support tasks. Members of this team are cross-trained in several areas and use computer software to successfully support the management of meetings, track information pertinent to the different work assignments, and provide access to public information.

This position performs Clerk of the Board support functions, including setting agendas, taking minutes at various official meetings, taking appropriate follow-up actions on Board actions to ensure materials are processed and distributed in accordance with legal requirements and County procedures, and providing reception support. Additionally, the position will be expected to share work in the Assessment Appeals program, including as a Clerk for property assessment appeal hearings. The position will also share work with the Boards and Commissions recruitment program.

Hybrid Work Option: The County Administrator’s Office offers hybrid (telework/onsite) work schedules with approval from a supervisor and after a probationary period for new employees.
ABOUT YOUOur Highly Qualified Candidate possesses a strong desire to learn and grow in the role. While experience in municipal or county government, especially within a Clerk’s Department, would be a plus, it is not a strict requirement.

We are seeking someone who exhibits a willingness to take initiative, learn independently, and develop the ability to prioritize tasks and meet important deadlines within the Clerk of the Board office. Effective verbal and written communication skills are important, and we value a candidate who can gradually build a high degree of tact and discretion when working with elected officials, executives, staff at all levels, external agencies, and the public. The capacity to remain calm and polite during challenging situations is highly desirable.

Furthermore, our ideal candidate should be open to learning and adapting to new technologies, as the position may involve the implementation of advanced computer systems to facilitate the job.

This role demands strong attention to detail, particularly as it pertains to accurately processing and maintaining official records. While knowledge of legal requirements related to managing Board records is not a prerequisite, we expect the successful candidate to be resourceful in seeking guidance and utilizing available resources for their work assignments. The ability to conduct research and respond to inquiries from the public or other departments will be gradually developed and supported as part of the role’s growth and development.

Minimum Qualifications:
Deputy Clerk to the Board I
Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of clerical or administrative experience preferably with a public agency.

Deputy Clerk to the Board II
Any combination of education, training and experience that would provide the required knowledge and abilities. A typical way to qualify is one year of experience equivalent to a Deputy Clerk to the Board I; OR two years of clerical or administrative experience, including at least one year of experience supporting a board or commission, City Council, Board of Supervisors or Board of Directors.

ABOUT THE PROCESS

The first 25 applicants that meet the County of Marin’s minimum qualifications will be reviewed and moved forward to the next testing step.