City of Chula Vista

City of Chula Vista

Special Projects Manager


$8,876.27 – $10,789.13 Monthly




4/11/2024 5:00 PM Pacific

Description and Essential Functions

To provide comprehensive staff assistance to the City Manager’s Office; administer specific program area(s) as assigned by the City Manager; develop, organize, and maintain one or more specialized management projects or support activities; conduct major analytical assignments and may assist departments in such tasks as program evaluation; conduct organization, management, and general studies; and perform related work as required.

This is an unclassified, at-will position.

Supervision Received & Exercised
Receives general direction from the City Manager, Assistant City Manager and/or Deputy City Manager. May exercise supervision over assigned personnel.

Essential Functions
Functions may include, but are not limited to, the following: provide comprehensive staff assistance to the City Manager, Assistant City Manager, Deputy City Manager, and department directors, as needed, regarding administrative, fiscal or operational issues, policies or procedures; manage specific programs, projects, activities and/or operations in the City Manager’s Office; assume direct responsibility for monitoring and administering a variety of programs; oversee assigned administrative support functions including budget; develop and implement operational, administrative, program, and other policies and procedures; assist in contract negotiations and administration; procure and oversee professional service contracts; participate in drafting and implementing City-wide and departmental goals, policies, and procedures; collect, compile, and analyze complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations; serve as City liaison/facilitator with public and private organizations, community groups and other related organizations; receive and respond to complaints and questions from the general public relating to assigned programs; review problems and recommend corrective actions; prepare summary reports as required; develop and draft a variety of City policies and procedures including operational procedures, ordinances, and resolutions; develop and recommend appropriate alternatives and courses of policy action; prepare or draft related proposals, reports and records; administer and monitor various grants, including preparing grant applications and modifications; participate in special projects including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; assist in the preparation of ordinances and other supporting program documents; prepare and monitor program contracts and related proposals; monitor compliance with applicable contracts and agreements; prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility including resolutions and ordinances; conduct research and comprehensive data collection efforts to support analysis; coordinate activities with other City departments, the public and outside agencies including training, emergency preparedness drills, information forums and other communications and contacts; manage specific programs/projects as assigned by the City Manager; serve on committees as assigned and represent the City in discussions regarding municipal operations and programs; coordinate assigned legislative programs, activities, and administrative support functions with other City departments, the public and outside agencies; participate in the development and implementation of new or revised programs, systems, procedures, and methods of operation; recommend and assist in the implementation of goals and objectives; implement policies and procedures; monitor and maintain compliance with pertinent Federal, State and local laws, codes, regulations and ordinances; assist in implementing procedures to ensure compliance with applicable laws and regulations; participate in the preparation and administration of assigned budgets; maintain and monitor appropriate expenditure controls as assigned; attend City Council and commission meetings as well as conferences to represent the City/City Manager’s Office and input on matters being considered; build and maintain positive working relationships with co-workers, other employees and the public using principles of good customer service; perform related duties as assigned.

Minimum Qualifications

Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be: five (5) years of professional experience in administrative analysis, administrative research or as an assistant to a top administrator having budget, personnel, or program responsibilities and training equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field.  License or Certificate: possession of a valid California driver’s license.

Knowledge, Skills and Abilities / Physical Demands and Working Conditions

Knowledge, Skills and Abilities
Knowledge of: principles, methods, and problems in municipal public administration including organization, personnel and fiscal management systems and procedures; research methodology, including statistical and financial analysis, and report preparation; city government and intergovernmental relationships; budgeting procedures and techniques; principles and practices of business correspondence and report writing; modern office procedures, methods, and computer equipment; English usage, spelling, grammar, and punctuation; computer equipment and software applications related to assignment.  Ability to: perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; prepare and administer a budget; interpret and explain department policies and procedures; analyze problems, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of goals; gain cooperation through discussion and persuasion; establish and maintain effective working relationships with those contacted in the course of work; communicate clearly and concisely, both orally and in writing; on a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy; operate computer equipment and software applications related to assignment; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.

Physical Demands and Working Conditions
On a continuous basis walk, stand, bend, crouch or stoop, sit for varying periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, write or use keyboard to communicate through written means; and to lift and carry weight of 15 pounds or less for varying periods of time; see in the normal vision range with or without correction; hear in the normal range with or without correction. Primary work is performed within an even-floored, carpeted, and air-conditioned office environment with florescent lighting and a moderate noise level.  Some movement is required from office-to-office and there is occasional exposure to the external environment when going to outlying offices or meetings.  Work is frequently disrupted by the need to respond to in-person and telephone inquiries.

Additional Information

Recruitment No. 24275103 
To be considered, applicants must submit a city application by 5:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via email.
City of Chula Vista
276 Fourth Avenue
Chula Vista, California, 91910

To apply for this job please visit