District Clerk/Executive Assistant

Are you a highly organized, detail-oriented professional with a passion for public service? Are you a self-starter who excels at working with members of the community, department managers, and public officials to provide excellent service? If you thrive in a fast-paced setting and are eager to make a meaningful impact in your community, the Truckee Donner Public Utility District invites you to apply for the next District Clerk/Executive Assistant.

Regional Government Services and its staff are conducting the recruitment on behalf of the Truckee Donner Utility District 

THE POSITION

Under the general supervision of the General Manager, manages and administers the District Clerk functions of the District, provides complex administrative duties to the General Manager and the Board of Directors with a high degree of professionalism, confidentiality, discretion, and judgement.  Coordinates and attends Board Meetings and ensures legislative actions are recorded by applicable laws.  As the custodian of records, this position is responsible for records management of the District and, serves as the election officer for the District.

THE IDEAL CANDIDATE WILL BE: 

• Experienced in providing support to an executive team in addition to managing a service area of records management and Board support.
• Exceptionally organized with keen attention to detail.
• Adaptable and effective in fast-paced settings.
• Self-driven with a strong sense of accountability.
• Experienced and committed to maintaining confidentiality.
• Committed to upholding the highest standards of integrity and ethics.
• Able to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Knowledgeable of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Skilled with technology software and systems in order to schedule and post meetings and organize agenda packets and public documents.
• Adept with written and oral communication in order to effectively communicate in a clear, concise, professional, proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.
• Experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.
• Available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Experienced using software such as Microsoft Word and Excel at least an intermediate level.

TYPICAL QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. A qualified candidate would have a combination of education and/or experience to fulfill the outlined essential duties and responsibilities of this position.  Examples of qualifying education and/or experience would include the following:

• Equivalent to an associate degree in business or a related field. A bachelor’s degree in public or business administration is desired.
• Three or more years of office and records management in public administration, preferably as a deputy/district clerk. Experience in a senior administrative/records position in a municipal government, special districts, utilities, and municipal elections is desired.
• Successful completion of the California Special Districts Association Board Clerk Certification or the ability to obtain within a year of hire. Completion of the Certified Municipal Clerk program is desired.

SUPPLEMENTAL INFORMATION 

Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

The deadline to apply is October 1, 2024, at 11:59 PM PST.

APPLICATION PROCESS AND SELECTION PROCEDURE:

Appraisal Process – (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement.

This process may also include various interviews and/or a skills assessment exam to rank applications, and to prepare a Qualified Candidate List.

Application – Minimum Qualification Assessment – (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant’s ability to meet the minimum work experience, training, and education qualifications.

Online Skills Assessment – (Pass/Fail) An Online Skills Assessment may be used to evaluate candidates’ knowledge, skills, and abilities for the position. The Online Skills Assessment may evaluate these areas of knowledge and skills. The Online Skills Assessment will be conducted via a video conference platform and is tentatively scheduled the week of October 7, 2024. Candidates who pass the Online Skills Assessment will be invited to participate in the next step of the Selection Process.

Remote Screen Interview Exam – (100%) Candidates who pass the application assessment will be invited to a Remote Screen Interview Examination to evaluate training, experience, and other job-related qualifications for the position.  The Remote Screen Interview will be conducted via a video conference platform and is tentatively scheduled for the week of October 14, 2024. Successful candidates will be submitted to the District for further consideration.
All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to aniewald@rgs.ca.gov.

Neither Regional Government Services nor the Truckee Donner Utility District are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by mailing aniewald@rgs.ca.gov.

The Truckee Donner Utility District is an Equal Opportunity Employer.